Obtaining Authorised Economic Operator (AEO) status can provide businesses with a recognised mark of customs and security compliance, enabling smoother and more efficient trade operations. With three types of Authorised Economic Operator authorisations available, businesses can choose the option best suited to their operations. For many, achieving Combined AEO Status offers dual benefits, enhancing customs processes while improving supply chain security.

Whether you are seeking AEO approval to improve your import and export processes or to build trust within your supply chain, The Customs People uses a tailored approach which ensures your application is handled with professionalism and expertise.

Contact us today by calling 0161 82 68 926 or fill in our online form and we will arrange a callback at your convenience.

What is the AEO process?

The process of obtaining Authorised Economic Operator (AEO) status is detailed and designed to assess whether a business meets the requirements of an internationally recognised standard for customs and security procedures. Once granted, AEO status allows businesses to operate with fewer checks and reduced interruptions when importing and exporting goods through customs controls. This status demonstrates a high level of customs compliance and assures customs authorities that your operations align with strict standards.

During the application process, HMRC conducts a comprehensive review of a business’s procedures, including documentation, security measures, and operational processes. These are thoroughly tested to confirm adherence to AEO criteria. The authorisation process typically takes between 9 and 12 months, depending on the complexity of the business. Preparing early can help businesses avoid potential supply chain disruptions.

Our AEO service is divided into five stages, providing a structured approach to the process:

1. Assessing AEO readiness: we begin with an assessment review and gap analysis of your current systems to determine how well they align with AEO criteria. This step identifies any areas requiring adjustment to meet the required standards.
2. Implementing recommended changes: using the findings from the gap analysis, we support the implementation of procedural and operational updates. Our extensive experience in customs, VAT, and duty matters allows us to provide tailored solutions that bring your processes in line with AEO requirements.
3. Applying for AEO authorisation: once your business is fully prepared, we compile and submit your application for AEO authorisations status. This involves organising the required documentation and presenting it in a format that aligns with HMRC’s expectations.
4. Liaising with HMRC: we manage communication with HMRC throughout the process, addressing queries and responding to any additional requests. Our expertise in customs compliance helps to facilitate a smoother approval process.
5. Post-authorisation verification programme: after achieving AEO status, maintaining compliance with the internationally recognised standard is an ongoing requirement. We provide a verification programme to review your systems periodically, helping to identify and address any potential gaps.

FAQs

What types of AEO authorisations are available?

There are three types of AEO authorisations available, each tailored to different business requirements:

1. Customs AEO Authorised: focused on compliance with customs regulations, this authorisation is suitable for businesses primarily dealing with import and export processes.
2. Security and Safety AEO Authorised: centred on securing the international supply chain, this authorisation is typically chosen by businesses managing logistics and transportation.
3. Combined AEO Authorised: his option integrates both Customs and Security and Safety authorisations. For many businesses, it provides comprehensive benefits, streamlining customs procedures while enhancing security across operations.

Selecting the right authorisation depends on the nature of your business activities. We provide professional advice to help determine which option aligns with your operational needs.

What documents do I need for an AEO application?

Preparing for an AEO application involves gathering specific documentation to demonstrate compliance with HMRC requirements. These documents may include:

• A detailed description of your business operations and supply chain processes.
• Records of financial solvency, such as annual accounts.
• Evidence of compliance with customs requirements, including records of past declarations.
• Proof of robust security measures, including policies on staff training and IT systems.
• Documentation related to record-keeping and internal audit procedures.

The exact documents required can vary depending on the authorisation type. We provide tailored guidance to ensure your application is thorough and meets HMRC standards.

What are the costs of obtaining AEO authorisation?

While there is no direct application fee charged by HMRC for AEO authorisation, businesses should consider associated costs such as:

• Internal reviews and implementing procedural changes to meet AEO criteria.
• Professional fees for expert advice and application preparation.
• Potential expenses for staff training and IT upgrades.

Costs can vary depending on the complexity of your business processes and the level of support required. We offer a transparent breakdown of expected costs to help you plan effectively.

How can I renew my AEO authorisation?

AEO authorisation is not indefinite and requires renewal to maintain its benefits. The renewal process involves:

• Demonstrating continued compliance with AEO criteria through updated documentation.
• Undergoing a review by HMRC to verify that procedures remain effective.
• Submitting the renewal application within the required timeframe, typically before the current authorisation expires.

Our ongoing support includes monitoring compliance and assisting with renewals to simplify the process and help maintain your status.